Shoppers World First PO Shipment Execution Pack

The routing guide requires SWFM shipments to the Cinnaminson, NJ distribution center, with palletized/double-wrapped cartons, carton labels and ASN created through the vendor portal, and a packing slip placed on the lead carton. The synthetic PO provides shipment facts such as ordered units, carton counts, and dates, but it intentionally omits vendor number, packed weights, pallet dimensions, ASN, appointment confirmation, and packing slip details. Based on the provided documents, shipment execution cannot be verified and must be held.

PO Number

SW-10482

Retailer

Shoppers World (sample only)

Vendor

Northline Home Goods (synthetic)

Ship To

77 Commerce Way, Newark, NJ (synthetic)

Freight

Collect / receiver pays

Start Ship Date

28 Aug 2026

Cancel Date

2 Sep 2026

Total Cartons

84 cartons

Total Units

320 units

Execution checklist

1. □
   Ship only to the SWFM Retail Group distribution center in Cinnaminson, NJ, using the destination noted on the purchase order.

   The guide ties shipment destination to the PO and names the SWFM Distribution Center address.

   Before shipment and routing setup / UNKNOWN FROM PROVIDED DOCUMENTS
2. □
   Arrange and pay for the carrier directly; the guide states SWFM will not pay freight charges.

   Carrier and freight cost responsibility remains with the vendor.

   Before carrier booking / VERIFY BEFORE SHIPMENT
3. □
   All shipments must be palletized and double-wrapped.

   The shipment must be prepared on pallets with double wrap.

   Before tendering to carrier / UNKNOWN FROM PROVIDED DOCUMENTS
4. □
   Cartons must have at least 200 pounds burst strength, be sealed with 3" tape or equivalent, and must not exceed 50 lbs.

   Carton construction and weight limits are specified; the guide also states burst strength and sealing requirements on the same page.

   Before packing and carton finalization / UNKNOWN FROM PROVIDED DOCUMENTS
5. □
   Only one Purchase Order per carton is allowed, and cartons must contain the exact number of units per carton as detailed on the PO.

   Carton contents must be tied to one PO and must match the PO carton/unit detail.

   During packing and carton build / VERIFY BEFORE SHIPMENT
6. □
   No substitutions of styles, sizes, or colors are permitted without prior written approval and an updated PO from the buyer.

   Shipment-specific support is unknown from the provided purchase order. Verify this cited retailer requirement before shipment.

   Before shipment and before any merchandise change / UNKNOWN FROM PROVIDED DOCUMENTS
7. □
   Cartons must follow the exact color/size assortment specified on the PO.

   Packing must respect the PO assortment detail for each carton.

   During packing / UNKNOWN FROM PROVIDED DOCUMENTS
8. □
   Place only one style per pallet whenever possible, and if multiple styles are on a pallet they must be separated by a divider sleeve and not co-mingled.

   Pallet loading must separate styles to the extent possible and avoid co-mingling.

   During pallet build / UNKNOWN FROM PROVIDED DOCUMENTS
9. □
   A packing slip must be prepared for each PO and attached in a sealed envelope to the outside of the Lead Carton.

   The pack slip must accompany the shipment and be placed on the lead carton.

   Before shipment leaves origin / UNKNOWN FROM PROVIDED DOCUMENTS
10. □
    The packing slip must include PO number, vendor style numbers, size range and quantities per carton, color assortment per style, and total cartons and units shipped.

    Packing slip data elements are specifically listed and must be present.

    Before shipment and document insertion / UNKNOWN FROM PROVIDED DOCUMENTS
11. □
    Use the vendor portal to create carton labels as part of the ASN process.

    Carton labels are portal-generated and linked to ASN creation.

    Before shipment, during ASN creation / RETAILER PORTAL CHECK REQUIRED
12. □
    Log in to the SWFM vendor portal using the portal link provided in the guide.

    Portal access is required for ASN/label/appointment workflow.

    Before ASN and appointment setup / RETAILER PORTAL CHECK REQUIRED
13. □
    For first-time login, the vendor ID and password are the 5-digit vendor number from the PO; if the vendor number is 4 digits, precede it with a zero.

    Portal access depends on the PO vendor number, which is not provided in the synthetic PO.

    Before portal login / UNKNOWN FROM PROVIDED DOCUMENTS
14. □
    Enter confirmation email addresses in the portal before selecting a PO.

    Confirmation recipients must be set in the portal workflow.

    Before selecting the PO in the portal / RETAILER PORTAL CHECK REQUIRED
15. □
    Review PO details in the portal and contact the buyer before creating the ASN if any errors are seen on the PO.

    The guide requires PO verification before ASN creation; buyer contact is required if discrepancies exist.

    Before ASN creation / RETAILER PORTAL CHECK REQUIRED
16. □
    Enter the quantity in units to ship for each line; the portal will error if the total quantity is not divisible by case pack.

    ASN line quantities must align to the case pack logic shown in the portal.

    During ASN creation / VERIFY BEFORE SHIPMENT
17. □
    Select the carrier in the portal, enter the ship-from state, print labels, and select an appointment date.

    The routing workflow requires carrier selection, origin state entry, label printing, and appointment setup.

    Before shipment departure and before delivery appointment / UNKNOWN FROM PROVIDED DOCUMENTS
18. □
    Labels must be Avery 8168 (3.5" x 5") or comparable, with barcode and details fully visible, and are generated four per page.

    Carton labels have a specific size/visibility requirement.

    Before label printing / UNKNOWN FROM PROVIDED DOCUMENTS
19. □
    If using City Logistics, the vendor does not need to self-assign an appointment and should contact City Logistics to schedule.

    City Logistics has a separate appointment workflow managed by the carrier.

    At routing/appointment setup / UNKNOWN FROM PROVIDED DOCUMENTS
20. □
    For Omni Logistics only, create a pickup appointment in the portal for every PO/manifest being picked up by Omni Logistics.

    Omni uses a pickup date workflow instead of the standard self-assigned delivery appointment.

    Before Omni pickup / RETAILER PORTAL CHECK REQUIRED
21. □
    Appointments cancelled less than 24 hours in advance are subject to chargeback.

    Appointment changes have a late-cancel penalty.

    If rescheduling or canceling an appointment / RETAILER PORTAL CHECK REQUIRED
22. □
    Ship all goods within the PO start ship date and cancel date.

    Shipment-specific support is unknown from the provided purchase order. Verify this cited retailer requirement before shipment.

    Before shipment release / UNKNOWN FROM PROVIDED DOCUMENTS
23. □
    Shipments arriving without an appointment may be refused at SWFM's discretion.

    An appointment is required or the shipment risks refusal and chargeback.

    Before delivery to DC / UNKNOWN FROM PROVIDED DOCUMENTS
24. □
    Invoice documents must be sent itemized directly to Merchandise Accounts Payable at the address stated in the terms, and each invoice must include the PO number and department number with executed copies of all shipping papers.

    Invoice routing and contents are specified, including shipping paper attachments and PO reference.

    At invoicing after shipment / UNKNOWN FROM PROVIDED DOCUMENTS
25. □
    When shipping more than one bill of lading on the same day, consolidate them into one master bill of lading.

    Multiple BOLs on the same day require master BOL consolidation.

    If multiple BOLs are created on the same day / UNKNOWN FROM PROVIDED DOCUMENTS

Critical timeline

Not applicable to this PO

Evidence